Annual GeneralMeeting
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Annual General Meetings
What is Annual General Meetings?
The Director or Board of Directors convenes an AGM and notifies all company shareholders.
According to the Companies Act, 2014, all company shareholders must get written or oral notice 21 days before an upcoming annual general meeting (AGM) of the date, time, location, and agenda. This notice may be delivered to all shareholders through email if the Company's constitution contains this provision. Additionally, an AGM may be held on short notice if all shareholders agree. Simply ensure that all shareholders are informed of their ability to appoint a proxy.
Step 1:
Become familiar with the Companies Act 2014 or seek the advice of a competent Company Secretary. Your sector may have particular criteria for an AGM.
Step 2:
Because your financial accounts are presented at your annual general meeting. You can begin preparing your yearly public meeting about when your accountant is locating your books and documents.
Step 3:
Ensure that the date of the AGM is suitable. There is no purpose in arranging an AGM if members are unlikely to attend. Consider other people's schedules and accessibility.
Step 4:
If an AGM is to be held outside the state, accessibility and technology are critical. It is not recommended to have an AGM with weak WiFi connectivity if you anticipate members calling in by computer.
Step 5:
If you cannot attend an AGM and must nominate a proxy, ensure that the broker is someone you trust to make decisions. This is because they will continue to have a vote in any decision-making process.
Step 6:
Make an effort to keep to the agenda items. When you deal closely (or infrequently) with shareholders, it's easy to get carried away with things that aren't on the agenda. Address them briefly but thoroughly to ensure that nothing is overlooked from the plan.
Step 7:
Hire an expert to complete the task. Your Company Secretary should be able to assist you in organizing your AGM. They can assist you in drafting the minutes of the AGM. At Legal Time, we exclusively deal with seasoned Chartered Accountants and Company Secretaries to complete your company registration.
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Requirements
Documents Required
PAN CARD
Need Pan Card of all Shareholders and Directors, Foreign Directors must be required a valid Passport with validated or apostilled
PHOTOGRAPH
Updated Passport size photos of all Participators / Shareholders and Directors.
IDENTITY PROOF
Need identity proof: - Aadhar Card/ Voter ID/Passport/ Driving License of all Shareholders and Directors.
ADDRESS PROOF
Updated Electricity Bill/ Telephone Bill / Bank Account Statement of all Shareholders & Directors.
FOR REGISTERED OFFICE
Rent agreement
Valid Rent agreement, Utility bills:- telephone bill, electricity bill, and municipal (It should be last 2 Months) NOC From Owner.
NOC From Owner.
Post Company Registration Requirements?
Once the Company registration is completed, you have to take the necessary steps in order to make a strong presence in the industry.
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